PUNJAB EXAMINATION COMMISSION
EXAMINATION OF CLASS 5th & 8th YEAR 2015
Punjab Examination Commission [PEC] has developed a new strategy for improvement of examination system at elementary level. The existing examination system is revamped by redesigning the methods and processes of the examination to make them reliable and credible. In this connection PEC has developed Online Student Registration System (OSRS) which will make the annual student registration process faster and reduces the paper trail for students of public schools, private schools’ and private students.
With the help of OSRS, PEC may be able to save time in reviewing and approving the registration requests without sorting through the documents and manually entering the data for each student. OSRS offers a very convenient and highly efficient way to handle the workload during the onsite students’ registration process. The registration process will be online, through Secure Online Access Account for the Cluster Training and Support Centers [CTSCs] already selected by DSD.
This User Training Manual is divided into 03 main sections. Section – A presents the broad introduction of OSRS, types of users who will use OSRS and general instructions regarding OSRS & User Training Manual. Section-B contains detail about user login and student registration process. Section –C briefly describes how to get various types of reports regarding schools, students, gender, location, forms, examination centers, roll number slips etc.
Main Features of OSRS
- Login, password change, and recovery features.
- Secure online access for easy step-by-step completion and submission of registration applications for students.
- Use of data replication and controls such as dropdown list box and radio buttons to minimize data entry.
- Data Input Validation to minimize duplication etc.
- Saving of partially completed applications to fill out and submit later.
- Access to previously submitted or approved applications for resubmission.
- Option to print completed registration application forms for paper based submissions.
- Alerts and Notifications for all the users.
- Online help, Tool Tips, Custom Alerts and Notifications.
- Role based access and permissions to registration forms for admin and other users
- District, Tehsil, Cluster Center, Examination Center, public & private school, Gender, Location and student level access
- Customizable Workflow for Review, Approval, and Denial of the registration applications
- View and Search Filters for quick retrieval of registration applications
- Transfer of registration application to a different Examination Centers if required.
- Saving, searching, and retrieving of registration applications for online viewing and printing
- Data Validation as per target format
- Data Security using encryption
- Vast variety of reports containing District, Tehsil, CTSC, Examination Centers, School, Gender and Location wise student registration reports
- Issuance of student wise Roll Number slips.
Users of this training manual are all those stakeholders who will be involved in student registration process i.e. Registration of public & private students. This may include:
PEC Admin – PEC administration will use OSRS to see the overall progress of the registration process
Super Admin - Officer of PEC having full rights to manage the overall OSRS
CTSC Head – head of the Cluster Training and Support Center has the main role in OSRS as he/she have to perform most of the functions related to students’ registration
KPO- Key Punch Operators nominated by the each CTSC head who will assist CTSC head in data entry work and other registration related activities
Prerequisites
Computer Operations: All you need to know is how to operate a computer, Microsoft Windows, Internet connectivity and use of web browser i.e. Internet Explorer, Firefox, Chrome etc. User should also be well acquainted of basic typing skill of complete keyboard.
Computer Applications: Microsoft Windows XP or any latest version, Web browser-Google Chrome (do not use any other browser due to slow refresh rate). Hardware: Personal Computer/Laptop, Printer, Internet connection (EVO or DSL connection)
Procedure Involved in Students’ Registration
Step 1- Manage School: Public schools with all necessary information will be managed at this step with Add, Edit, Delete option. Information of all the attached public schools will be automatically loaded for each CTSC head. If any school is missing there will be an option to add that missing school.
Step 2- Register School: At this step CTSC head will select only those public schools for which he/she received registration request on the prescribed Student Registration form “Form A” for the registration of students of public school. Information of all the public schools of particular CTSC will be loaded from database. CTSC Admin can register those schools also which do not submitted registration request, because such schools may be selected as examination centers.
Step 3- Register Student: This Page will contain list of public schools which were registered at Step 2.
CTSC head will open any school and will start entering students’ personal information as per “Form B” of
Student Registration form for the students of public school.
Step 4- Allot Examination Center: At step 4 CTSC head will have a list of all the registered schools selected at Step 2 along with their students’ detail. CTSC head will select number of required Examination Centers from the list of registered schools as per SOPs. CTSC head will select registered public schools one by one from the list and assign their students to the selected examination center.
Examination Center can be added or dropped any time before the allotment of roll numbers.
Step 5- Allot Roll Numbers: Roll numbers will be allocated automatically by the OSRS as per policy
“Seating arrangement”.
Step 6- Print Cut List and Roll Slip: at the end lists of examination centers having detail of public &
private schools and Roll number slips for each student can be printed out.
0 comments: